Track income and keep several businesses apart in ReceiptBook

Your accountant wants both sides of the period: what you spent and what you earned. Many people also run two things at once, such as a trade and a rental apartment, and those books must not mix. ReceiptBook handles both on one iPhone without an account.

How ReceiptBook tells sales from purchases

The key is the Business name in Settings > Your business. The footnote there says it plainly: your business name tells sales invoices from purchases.

• Scanned or PDF invoices: if your business name appears in the header of an invoice, ReceiptBook reads it as one you sent and sets it to income.
• E-invoices (XRechnung, Factur-X, UBL and the others): if you are the seller in the XML, the document is income and your customer becomes the name on it.
• Anything else is read as an expense, which is right for receipts.

The direction is a field like any other. If the app got it wrong, open the document, tap the Money field and switch between Expense and Income before you confirm. The Check badges post explains how each field shows where its value came from.

Adding income or an expense by hand

Not everything comes with a document: a cash payment from a customer, a parking meter, a bank fee. In the Book tab, tap the + button, which opens Add income or expense.

Typed-in entries have no original, and the app says so: keep the paperwork where you can find it. They are marked as typed in wherever they are exported. US businesses also get a Trip mode for mileage, covered in the Schedule C post. You can log a quick expense with Siri too, as the widget and Shortcuts post shows.

Income in the Book and in exports

The Totals card in the Book shows Money in, Money out and the Balance for the period. In exports, every row carries its direction, so your accountant can separate sales from purchases without guessing. Credit notes reduce the total rather than adding to it.

Several businesses, kept apart

Open Settings > Businesses. Each business has its own country, currency and books, and keeps its own documents, categories, rules, periods and exports. Tap a business to switch to it; the Inbox, Book, Export and Settings then show only that business.

This fits cases like:

• a trade in your own name plus a rental apartment as a landlord,
• a limited company and a side business as a sole proprietor,
• businesses in two countries, each with its own VAT rates and export formats.

Vendor rules and category rules belong to one business, so a rule that files a hardware store under Repairs & maintenance for the apartment doesn't touch the trade's books.

Free and Pro

The free version has one business. Add a business carries a Pro badge: ReceiptBook Pro keeps more than one business apart. If Pro ends later, your businesses stay and you can still switch between them and open everything in them; you just can't add a new one.

Removing a business

A business that still has documents can't be deleted from the list. Switch to it, delete its documents and empty Recently Deleted first. When it has no documents left, deleting it also removes its rules, learned vendor names and export records. Keep anything your tax office may still ask for before you do.

FAQ

Download ReceiptBook and keep each business in its own tidy book.